Published: June 15, 2025
Author: Hachimata Team
At Kampekete Secondary School in Lundazi, the end of every term used to be stressful and chaotic. Teachers stayed late compiling grades by hand. Errors were common. Some learners received their report cards weeks into the holiday, and storing physical reports became an administrative burden.
That all changed when the school partnered with Hachimata Computer Solutions to digitize their academic reporting process. Our team designed and implemented a custom-built Excel-based Online Report Book Processing System — tailored to the school’s grading format, subjects, and termly workflow.
The Challenge
- Manual grade entry and calculation led to errors and delays
- Reports were typed and printed individually for over 700 learners
- No centralized system to store, update, or retrieve past results
- Heads of department couldn’t easily track student progress
Our Solution: Smart Excel Report System
We developed a secure, easy-to-use Excel-based report book system that:
📊 Auto-calculates averages, positions, and grades for each subject and class
📁 Includes class-specific sheets for Grades 8–12, customized to Kampekete's subject combinations
📈 Generates printable report cards with auto-filled student details and performance summaries
🔒 Embedded with data validation and error protection to reduce teacher input mistakes
🌐 Optionally synced via OneDrive or Google Drive, allowing HODs and the headteacher to review term marks in real time
🧑🏫 Designed for offline use too, to cater to rural internet limitations
We trained the staff and provided video tutorials and manuals for long-term sustainability.
The Results
- Report cards are now ready within 24 hours of the final exam
- Zero calculation errors thanks to automated grading formulas
- Teachers have more time to focus on lesson planning and revision
- The school now maintains a digital archive of all reports by term and year
- Parents receive clean, consistent, and professional-looking report cards
"Before, compiling results took us weeks. Now, it’s all automated. Hachimata's system has saved us time, improved accuracy, and modernized our school reporting."
— Mrs. Moyo, Headteacher, Kampekete Secondary School
Why It Matters
In today’s fast-paced academic world, digital systems aren't a luxury—they’re a necessity. At Hachimata Computer Solutions, we develop practical ICT solutions that work in both urban and rural school settings, even without fancy servers or expensive licenses.
Want a Custom Report System for Your School?
We build:
✅ Excel-based report processing systems for Grades 1–12
✅ CBC-aligned grading systems (with continuous assessment tracking)
✅ Optional integration with printing templates and digital backups
✅ On-site or remote training for your staff
✅ Support for OneDrive, Google Drive, and offline environments
📞 Call us at 0967093803
📧 Email: hachimata1950@gmail.com
🌐 Visit: [hachimataonlinesupply.odoo.com] – Bringing Practical ICT to Every Classroom